Location: Northop Hall Pavilion.

Present: Dave Butler (chair), Steve Thomas (treasurer, Ladies), Mike Jones (u11s), Dave Cooper (u16s), Dan Parsons (u13s), Peter Roberts (u13s), Gary Bell (u14s), Stu Sigsworth (Secretary), Philippa Havill (CWO), Gareth Sharp (u11s), Marcia Grundy (u12s), Jonathan Fagan (u10s), Jamie Thomas (u10s).

Apologies: Alun Thomas (u16s).

Matters at hand:

1. Minutes from last meeting – approved.
2. New bank account – not yet done. Going to start again – Jonathan suggested that Steve, Dave or Stu downloads the forms from the bank’s website – CAF.
3. Dave Butler proposed we put the names of the shirt sponsors onto the website.
4. Chris Owens’s company has sponsored training tops for the under 13s. Suggested we add them to the website as well – company is Quest.
5. Dave Cooper indicated that the under 16s have a sponsor for training tops as well.
6. Jonathan suggested that the club write to all the shirt sponsors to thank them for their support and Jamie Thomas pointed out they will probably be grateful to have something in writing for tax reasons. Stu to action this.
7. £1,500 received from Flintshire CC (and Sport Wales) from the Community Chest for 2016-2017. Jonathan advised making sure the club gets the report letter completed asap when it comes to us so that we can apply again next season.
8. Easyfundraising – Mike Jones reported that so far the club has raised £45.77 from this. Recommended all coaches let parents know about it. £100 target for the season.
9. £150 invoice for the u8s and u10s tournament. Steve to invoice the league – Jonathan advised that it is via the Welsh Football Trust and Mike Parry.
10. League is still not communicating with the club – not sure why.
11. Training nights – under 8s are Tuesdays, u14s and Ladies are on Thursdays, u16s are on Tuesdays (at Connahs Quay), under 11s, 12s and 13s are on a Monday and under 10s are training on Wednesdays.
12. Code of Conduct – Stu to check and see who hasn’t signed up yet.
13. Training – Steve has paid for it all.
14. Pavilion – no meetings recently and one missed as the Pavilion committee had not informed us of it. Dave Butler proposed that at least one person from the club goes to each Pavilion meeting.
15. Super Cup Cardiff – Dave Cooper had no further info on this but recommended it to all other coaches.
16. Presentation night – Friday 9^th June – all booked. Decisions on trophies needed fairly soon.
17. Black coats – need to get some, but suggested we wait until next season to do this.
18. Steve going to speak to the Pavilion about NHGFC having some storage space in the under seat areas.
19. Spare kit – Steve has 16 x spare adult kits. Suggestion by Mike to put them on Facebook and see who wants them.

 

Age Group Reports:

• U8s – 27 girls. Chris and John proposing running a half term training camp. Club discussing this.
• U10s – 13 girls. All fine.
• U11s – 14 girls, 1 new starter. Parent looking to donate to training shirts. Proposing entering under 11 tournaments in England. Performances getting better as the season progresses. Training pitches at Buckley not very good.
• U12s – top of the league! 11 players – looking for extra players. Goalkeeper has a broken finger.
• U13s – 12 players. Going OK – 6^th in league. Training inside at the moment. Need balls.
• U14s – just enough players to get a team out each week. Doing OK. Problems occasionally with ball sizes, pitch sizes and goal sizes.

ACTION – whoever attends the next league meeting – can they please raise this as an issue for all age groups – what is the regulation for goal sizes, pitch sizes and balls.

• U16s – 18 girls. Team spirit good. Subs need chasing for a couple of players.
• Ladies – 20 ladies. 7 paid in full, others outstanding. Few injuries including a broken foot. 2 players are going on a referees course.

Treasurers Report

There is currently £5,807.53 in the bank and £689.57 in cash. Training pitches estimated to cost another £1k before the end of the season. Other large cost before end of season is the trophies.

New girls – Steve suggested that any new girls pay the equivalent of £12 per month for joining this season now.

If anyone is paying money into the bank account can they let Steve know so he knows what it is. Put child’s name on anything paid in please.

Other Business

1. Coaches Tops

Suggested we get tops for all coaches by Dave Butler and seconded by Steve Thomas. All coaches to call into Queensferry Sports and get measured up. Coach initials plus club badge.

2. Grants and donations

Airbus Community Awards – Steve is going to see what he can get from this – share of £10k up for grabs.

Half marathon. Chairman and Mrs Butler to do a half marathon – have asked if anyone wishes to join them (might be worth putting this on Facebook Dave). Raised £60 on their runs last year.

3. Parents Concerns

Dave Butler highlighted some parent concerns – lack of game time, late training times for the under 6-8s, keeper training and injuries due to lack of warm up and down. Discussed these as a club. Dave Butler asked for any concerns to be reported to him so that he can deal with them.

4. Injuries

The club have decided to keep records of all injuries. Gary Bell is going to send Stu a copy of his works injury sheet for us to use. Philippa advised that coaches get parents to sign the records when injuries occur.

5. Under 9s and 10s for 2017-2018

Jonathan proposed splitting the under 10s next season into under 9s and under 10s. Large cohort potentially of under 9s coming up and should be no problem getting an under 10s squad together.

6. Referees courses – the club have agreed to pay for any player who wants to do a course aged 14+. Jamie suggested the club emphasise that refereeing can be a career and something to consider.
7. Goalkeeping sessions – agreed that the club can fund coaches to do goalkeeping – Dave Cooper pointed out that B Licence Coaches have to fund the courses themselves so only fair to remunerate them. Coaching times to be arranged from April onwards on grass at a time when the younger goalkeepers can attend.
8. Goalposts – still an issue with the goals at Northop Hall. One side is 7 foot 8 inches and the other is 8ft 3 ins. Steve to write formally to the Pavilion Committee to ask them to sort it out and request a discount.
9. Suggested that the club thank Rhys Cooper for his help with coaching across all age groups. Lots of positive comment on Rhys’s input.
10. Pitches for April onwards – coaches to book online at Northop Pavilion site.
11. Mike Jones has volunteered to take over from Emma and run the Twitter account. Jonathan to send him the passwords etc..
12. Letterhead – Steve has some for anyone needing it.
13. Tournament update – Jonathan suggested we have a meeting in the first week in March to discuss all the arrangements and plan. Proposed that we run mini-leagues for all age groups to keep participation levels up.
14. 5^th March – photo day for the whole club. Coaches to make parents aware.
15. Vote of thanks to the FAW for the tickets sent for the Wales match. Score wasn’t great, but the girls, parents and coaches who attended enjoyed the experience…
16. Club kit – next season the kit is to stay with the coach and not go up to the next age group.
17. Urn – there is an urn available for making tea and coffee for home games at the Pavilion – speak to Dave or Stu to collect it.

Meeting over – bit longer tonight – 1 hour 50 mins.

Location: Cross Keys Pub, Sychydn

Attending: Mandy Coutts, Marcia Grundy, Jonathan Fagan, Dave Butler (chair), Dave Cooper, Gareth Sharp, Peter Roberts, Alan Thomas, Stu Sigsworth (secretary), Gary Bell, Mike Jones, Steve Thomas (treasurer), Matt Chambers.
Apologies: Jamie Thomas, Dan Parsons, Rhys Cooper and Philippa Havill.
7.10pm Meeting Started.

Minutes of last meeting – approved.
Treasurer Report – accounts produced and attached to these minutes. New kits paid for – £3,600 for 120 kits. £360 for the printing costs on top. Total amount £3960.
Steve noted that Gap had claimed the prices for the kits they had done were over £5,000.
Gap training pitches for under 16s have cost £450 until Christmas.
At present the club has £3,477.98 in the bank and £520.98 in cash.
Mike Jones queried how much all the pitches are costing each month when fee is about £15 per night per team. Steve said that all teams are now booked in and the club has enough funds to pay out for the pitch hire. Northop Hall pitches are all booked for the year.
Steve said that no issues with identifying who has paid subs this year and all on track for collection.

New Bank Account with CAF – Steve Thomas left to sign and send off – then complete.

Grants and Donations:
Unite Union – have donated £700. The club have recorded their thanks for this. £250 of this funding is sponsorship of the ladies kits.
Under 6/8 sponsor is Chris Goble’s dad.
Under 10s sponsor is Tilda’s dad.
Under 11s sponsor is Evie’s dad.
Under 12s sponsor is The Colomendy Arms
Under 13s sponsor – still to be found.
Under 14s sponsor – Grattan Construction
Under 16s sponsor – found.
Ladies sponsor – Unite Union.

Community Chest – we have applied, a decision has been made but the council want to formally write to us with this. Expected imminently.

Ten Percent Foundation – has donated £1,033.47 this season plus web hosting at £72 and domain name northophallgirlsfc.com renewal. Donations have been in equipment and each age group is as follows:
Under 10s – £244.33
Under 11s – £166.99
Under 13s – £505.15
Under 16s – £117

www.Easyfundraising.org.uk – Mike Jones has suggested we set this up. Mike has offered to do this and send all the coaches publicity material regarding it.

Team Reports
U6/u8s – not in attendance
U10s – 3 mini tournaments to date, including one we have hosted ourselves. No issues to report – 14 girls signed up so far with 1 long term injured. Slight controversy with another team insisting the under 10s use size 3 balls rather than size 4. All coaches present including former under 10s coaches surprised to hear this as no-one had ever heard of this happening before at this level.
Jonathan Fagan to text Steve and ask him to invoice the league for £150.
U11s – 14 players – all games taken place and few more girls enquiring about joining.
U12s – 11 players at the moment with a further 1 to register. Played 5 games and won 4 of them.
U13s – 12 players,3 to register still, played 3 won 3. Peter has now completed the Leaders Course.
U14s – 12 girls, possibly one more to come. In need of training kit – Steve Thomas to sort this out.
U16s – 16 girls, plus 2 new ones coming. 2 long term injuries. 1 girl lost to Wrexham academy. Issue for the future. Also got a new parent keen on volunteering for the club. Frustrating season so far with games all being called off or cancelled.
Ladies – 21 signed up. 5 lots of subs outstanding but all rest paid up. Played 5 games, lost a few but all going well. Issue with top pitch still to sort out.
Dave Cooper highlighted fact that a number of the ladies are now helping out with the refereeing and Dave Butler indicated club’s thanks for this.

Girls Training with Correct Age Groups

Club policy discussed – confirmed that unless already agreed as an exemption this season all girls are to train and play in their own age groups – North Wales league and club policy.

League Meeting
Need volunteers to attend on rota basis. Stu and Dave to notify them when the meetings are. The league are not keeping the club informed very well and missing them at the moment.
Volunteers are Alan Thomas, Dave Cooper, Gareth Sharp and Gary Bell.

Rhys Cooper
Dave Cooper asked for a list of when training is so Rhys can get along to take sessions. Jonathan indicated that Rhys can look on the website here:
Under 6/8s – Tuesday night 6-7pm at Deeside
Under 10s – Wednesday night 6-7pm at Mold
Under 11s – Monday night 6-7pm at Buckley
Under 12s – Monday night 6-7pm at Deeside
Under 13s – Monday night 6-7pm at Mold
Under 14s – ?
Under 16s – Tuesday night ?
Ladies – Thursday night?
(can coaches please let me know when these are so I can fill them in).

Courses
We are just about there – report from Dave Butler – just a few DBS checks to complete and then all done. U14s, u8s and u12s still have gaps in checks and courses.
Code of Conduct for Coaches
All coaches to sign and return within 7 days.

Northop Hall Pavilion
Dave Butler asked if Steve can notify him when the next meeting is so we can attend. Query about cost of fobs for example.

Website
Dave Butler noted that the league website has nothing on it for the Ladies team. Needs adding to. Also noted that some teams need to add info to the club website to update their details.
Dave Cooper mentioned the Super Cup in Cardiff – 6-7 August and recommended other age groups think about entering.

Tournament
Jonathan mentioned about setting a price for the tournament so we can start advertising. £30 agreed as we are planning to get St Johns Ambulance on site this year as well. Dave Butler reported that pitches booked, Pavilion booked and school field OK to use for the weekend 1st-2nd July 2017.
Gary Bell offered to supply food at a very low price.

Presentation Night
Agreed that Steve would book this now – going for Friday 9th June at the Navy Club in Connahs Quay.

Any Other Business
Stu has drafted an agreement for parents to sign and return when they get their kit.
Dave Butler indicated that no parent or girl should receive any kit until this is signed and the agreement has been signed and returned. Coaches to enforce this.

All girls to get a black training top as well – not many to get – need to inform Dave of numbers required.
Steve has a kit set – going to sell it on ebay. Has McDonalds on it.
Gary Bell – not yet done poster for advertising.
Meeting ended – 8.20pm

 

Minutes of the Northop Hall AGM 2016

Sunday 14th August 2016 at Northop Hall Pavilion

1.  Attendees :-
   Steve Thomas, Dave Cooper, Phillippa Havill, Dave Butler, Gareth Sharpe, Jonathan Fagan, Rhys Cooper, Alan Thomas, Mandy, Peter Roberts & Darren Parsons.
2.  Apologies:-
   Chris Owens, Stuart Sigsworth, Gary Bell, Mike Jones, Marcia Grundy & John Ratcliffe.
3.  Minutes of previous AGM agreed:-
   Agreed by Dave Cooper & seconded by Philippa Havill.
4.  Chairman Report:-
   A good year for the club & we seem to be going in the right direction, he thanked Jonathan Fagan for organising the first tournament that the club had ever held, which has raised approx. £1600. We set our stall out to ensure we have a minimum of 2 coaches per team & Dave reiterated this to not only protect our coaches but to ensure that the children receive the correct standard of coaching. With this in mind again he reiterated that each coach must have at least first aid, welfare & their Level One coaching badge. He also congratulated the ladies on winning the North Wales Women’s League. We have now officially pulled away from GAP Nomads (PR asked) how does this affect us, we just become a stand-alone club again thus meaning we would need to buy new kits & change the club badge , bank account etc. But it would not affect anything else.
   The club has now become a registered charity & this will hopefully help us bring more funding into the club. More info will follow on this.

League meetings – Dave cannot attend Monday nights and has asked if the club can draw up a schedule for people to go along to every meeting.

5.  Secretary Report:-
   We need a more organised method of receiving our registration fees off the players, also a way of knowing what’s outstanding. All registration packs are now available for the new season along with Code of Conduct for each player.
6.  Treasurer Report:-
   The current bank balance is £1,370.98 & we have cash totalling £1,251.68 (this does not include money from the tournament (approx. £1,600) which will be banked in the next week. As we have now become a charity we have to have a detailed finance report, to assist in the enablement of this we need to control the registration fees & who pays what & when (copy of the current finance spreadsheet is below).  The main expenditure last season was again pitch fees which now includes £1,100 for the use of the grass pitches in Northop Hall. The Club Insurance has been paid for the coming season, the outstanding claim we had against us has now been closed with no further action required.

NHGFC Accounts Sheet 2016 prepared by Steve Thomas Treasurer NHGFC

7.  Safeguarding Officer Report:-
   No issues have been raised throughout the season but we do have the ongoing court case outstanding where a previous player has put in a claim against the club for an injury she sustained whilst playing for us in 2011, this has being closed with no further action required. Philippa again reiterated like our Chairman about the importance of having at least 2 coaches at each training session & games. The issue that was raised at the tournament has been dealt with, with no further action.
8.  Re-Election of Club Officials:-
   Current Officials
   Chairman – Dave Butler
   Secretary – Stu Sigsworth
   Treasurer – Steve Thomas
   Safe Guarding Officer – Philippa Havill
   Minutes – Steve Thomas
9.  New Elections
   Chairman – Dave Butler, proposed by Jonathan Fagan & seconded by Steve Thomas
   Secretary – Stuart Sigsworth, proposed by Dave Butler & seconded by Dave Cooper
   Treasurer – Steve Thomas, proposed by Dave Butler & seconded by Philippa Havill  ****It was agreed however to look for a treasurer who is not a club coach****.
   Safe Guarding – Philippa Havill, proposed by Steve Thomas & seconded by Dave Butler
   Minutes – It was agreed that any of the people present at each meeting will take the minutes & they would be sent to Jonathan Fagan to put on our website.
10.  Election of Club / Team Managers
    Current Managers                                  Proposed Managers
    U6/8 –  Gareth Sharpe                            Chris Goble / John Albiston
    U10 – Mike Jones / Jonathan Fagan      Jonathan Fagan / Jamie Thomas
    U11 – Matt Jones                                     Mike Jones / Gareth Sharpe
    U12 – Chris Owen                                   Marcia Grundy / John Ratcliffe
    U13 – Did Not Exist                                 Peter Roberts / Darren Parsons
    U14 – Dave Cooper                                 Gary Bell + ??????
    U16 – Steve Thomas                               Dave Cooper, Rhys Cooper, Alan Thomas
    Ladies – Hefin Roberts                           Steve Thomas

****Note – DBS, Welfare, 1st Aid & Leaders courses must all be completed prior to any new managers being able to coach by themselves.

11.  Subs for 2015/16 season
    U6/8 – £45
    U10 – £60
    U11 – £120
    U12 – £120
    U14 – £120
    U16 – £120
    Ladies – £120
    ***Note anyone with a 2nd child will get a 25% discount on the lower payment & anyone with a 3rd child would pay the same as the second child. The U6/8 & 10’s will be a one off payment & all others split with a £70 fee with registration followed by a £50 fee by the 15th February 2017.

AOB

• Name of club – Will be known as Northop Hall Girls & Ladies.
• Everyone needs to make sure the pitches are booked on www.northophallpitch.weebly.com
• Some teams have booked winter pitches and the rest will be booked shortly. If anyone has any preference then you need to speak to Steve Thomas.
• Club Rule – If we have 2 teams within the same age group then it will be split by school year to determine which team each player plays for.
• Equipment – Jonathan noted that last year the Ten-Percent Foundation donated £657.50 to the club to purchase new equipment and will be happy to assist with any teams requiring equipment in this season. For the 2016 season the charity has already funded new goals, balls, a first aid kit and pop up goals for the under 13s (£505.15), balls, pop up goals, bibs, cones and a ball bag for the under 11s (£166.99) and balls, pop up goals and quick goals for the under 10s (£244.33). Please contact Jonathan via under10s@northophallgirlsfc.co.uk with any proposed purchases. For details of the charity please visit www.ten-percent.co.uk/charitable-trust.
• Community Chest application – made by Jonathan Fagan to the total of £1,500. Response awaited from Flintshire Council.

 

AGM closed

———————————————————————————————————————-

04.07.2016 Tournament Info

We managed to raise over £1,400 from the club tournament on the 2nd and 3rd July. A huge thanks to all who attended, helped out and supported the event.

Location: Colomendy Pub.

Present: Dave Butler (chair), Jonathan Fagan (u10s), Steve Thomas (treasurer, Ladies and u16s), Mike Jones (u10s), Dave Cooper (u14s), Chris Owens (u12s), Rhys Cooper (u14s), Gary Bell (parent), Stu Sigsworth (Secretary), Philippa (CWO), Gareth Sharp (u8s), Mandy (u8s parent rep).

Apologies: Alun Thomas (u14s).

Matters at hand:

1. Minutes from last meeting – approved.

Points from last minutes as follows:

1. Coaches still not signed up to training courses. Mike Jones (u10s) has signed up for the Leaders Course in June.
2. No other coaches have signed up. Dave Butler has emphasised the point that the league expect every coach to have the following courses completed before next season:
   1. Safeguarding course
   2. First aid course
   3. Level 1 (also known as the Leaders Course)

1. As of next season no-one will be allowed to coach without possessing all of these qualifications. Full details on signing up for the courses is on the FAW website. The club can assist with providing the dates etc.. and payment is covered.
2. Goals still missing – Steve going to look in the back room at the Pavilion.

1. Age Group Reports:

U8s – 13 girls. Went to a tournament – got beaten a lot. Girls enjoyed it though.

U10s – 15 girls (plus waiting list of 3). Finished 5^th in the Rhyl tournament and joint 3^rd in the league finals. All fine.

U11s – no report.

U12s – finished 3^rd in the league and won the league cup beating Llandudno 3-0. 14 girls – 13 are going up to u14s.

U14s – finished 5^th – won 7 lost 7. 16 girls – got to the semi final of the cup.

U16s – 16 signed up but 10 come to training regularly. Lost the shield final. Joint 2^nd in the league with 3 games to play. ½ staying in the u16s and ½ going up to the ladies.

Ladies – need a point on Tuesday night to win the league. Squad of 18 on paper and 12 regularly attending.

1. League meetings – Dave Cooper and Dave Butler have volunteered to attend the next one.
2. Presentation night – after much deliberation a decision was made to book the Navy Club for the 22^nd Steve going to telephone and book it.
3. Trophies – we need to order 120 trophies – Steve going to sort out the trophies and prices. Rhys may be able to get some prices as well – going to send these to Dave Butler.
4. Courses – see above. Club policy going to be very strict next year – two coaches at all times per age group – no coaching without at least one with qualifications, the other to be DBS checked at the very least.
5. Next season coaching arrangements. Dave Butler reiterated the club mantra that all girls and ladies who sign up as players should have equal opportunities to play. Coaches must be aware of this. Discussion had about this with coaches commenting on how difficult this can be and avoiding sacrificing the principle by being too competitive.

Much discussion was had on these. So far arrangements are as follows:

Under 10s (this will encompass years 3-5): Jonathan Fagan and Jamie Thomas

Under 11s: Mike Jones and Gareth Sharp

Under 12s: John Ratcliffe, Marcia Spearing and Dave Butler

Under 13s: ?

Under 14s: Gary Bell plus AN Other

Under 16s: Dave Cooper and Alun Thomas

Ladies: Steve Thomas and Graham Hounslow.

All of these coaches will need to be DBS checked before August 2016 and signed up to complete the courses listed under point 1b.

1. Finance Report – much the same as last time. Steve not got definitive figures to hand.

Discussion had about next season. Jonathan proposed that as we are now a charity and have to produce annual accounts (albeit very simple ones but still extra work) it is probably best if we have a club rule that the treasurer, secretary and chairman roles are all taken by people other than coaches. Means that no one has to do an excessive amount of work. Club entitled to apply for a CAF bank account which makes swapping the signatories a lot easier. Bank account needs the name changing as well so now probably good time to move across.

1. Website and social media – all going strong – most age groups post regularly onto the Facebook account and the Twitter info is going well. Website is being picked up by Google and enquiries are coming into the various age groups from girls wanting to play.
2. Tournament update – 49 teams signed up now. Meeting held already to discuss various things and all going well. Sponsors needed for the programme and volunteer parents going to be required on the day.
3. Kit – discussion about kit. Decision made by Dave Butler that all kit to be uniform and no age group is to get their own. Agreed that we keep using the existing red kit, and also get out the old blue and white kit as plenty of it about still. Each age group to try and get a sponsor for their kit next season and then discuss at the next meeting.
4. Pitches – meeting held at Northop Hall Pavilion – Steve has agreed a price of £1100 for the season with 24 training sessions per age group and all matches.
5. Corus Club mentioned by Dave Cooper – keep an eye on it for using as extra pitches as required.
6. Charity Status – the club now has charity status and people can donate to us in this capacity. The charity trustees are Stu, Dave Butler and Steve.
7. Fees next season – going to be kept as they are unless higher amounts needed to cover costs – eg pitches and new kit if we get it.
8. Dave and Rhys Cooper going to keep the club posted about the Everton games.

No other business – next meeting will be in 6 weeks time.

Location: Colomendy Pub, Cadole, Flintshire.

Present: Dave Butler (chair), Jonathan Fagan (u10s), Steve Thomas (treasurer, Ladies and u16s), Mike Jones (u10s), Dave Cooper (u14s), Matt Jones (u11s), Anna’s dad (U14s), Alun Thomas (u14s), Rhys Cooper (u14s), Wynne (u16s).

Apologies: Stu Sigsworth, Philippa (CWO) and Chris Owens.

Matters at hand:

1. Minutes from last meeting – approved.

Points from last minutes as follows:

1. Still not got all the coaches signed up to training courses. Mike Jones (u10s) has signed up for the Leaders Course and completed the First Aid and Safeguarding modules since the last meeting.
2. No other coaches have signed up. Dave Cooper and Alun Thomas (u14s) aiming to do the courses in May/June.
3. Gap – they had 2 weeks after the last meeting to send us over their proposal for next season and onwards. Nothing was forthcoming. Deadline passed so nothing else to do. Mike Jones noted that Gap have started to provide girls football coaching at £2 a session on a Thursday night. Lee Breeze (Flintshire Council?) appears to be running it – years 3-6. Decided that these minutes should be an update for anyone interested in the situation regarding Gap – Northop Hall Girls FC will be running as an independent club next year and no involvement will be had with Gap from this point onwards. The main need for Northop Hall Girls is pitches and Gap have been unable to offer or provide any at the times to suit the different age groups or to host matches.

1. Minutes – proposed that these minutes are posted across the club Facebook account, twitter and the website – so that parents who want to be informed can check out the latest club news.
2. Dave Butler reiterated the importance of the club having qualified coaches at every age group. At present not enough coaches have completed their Level 1 courses and this needs to be rectified as soon as possible.
3. Training nights. Dave Butler also reiterated how important it was to have at least two adults at each training session. Ideally both of these need to be DBS checked and with coaching qualifications. No coach should ever be on their own at training. Rhys Cooper volunteered to help out as the 2^nd adult if any coach is ever short. Just need to phone him and check availability. Rhys’s number is 07956 656499.
4. Grants – lots of discussion about funding for next season. Not clear what we need funding for, but Mike Jones is going to look into what grants there are available and report back to the next meeting with a full breakdown. Jonathan Fagan suggested asking a parent to act as the Grants Officer so that anytime we do need funding they can deal with the relevant paperwork and research where and how to apply.
5. Age Group Reports:

Ladies. There are 20 players currently in the side. Not all subs have been received yet for the year. Steve Thomas working on this. Knocked out of the Welsh Cup in the ¼ final but 3^rd in the league with games in hand. 8-9 matches still to play. Steve expects some money from the WFA for the cup run.

U16s. Currently 16-17 girls playing. 2 games played this year – problem has been other teams not having enough players. Ladies have started refereeing for the u16s which has helped on that side of things. Knocked out of Welsh Cup but good run had.

U14s. 17 girls at the moment, 2^nd in the league and into the semifinal of the cup. Other teams struggling for players again but things going well. Subs up to date.

U12s. No report provided.

U11s. OK for subs. Team are 2^nd from bottom, but anticipated as this is the younger under 12s side playing girls a lot older. Getting the games in and currently have a squad of 12 players.

U10s. Squad of 16 players with a waiting list of 4 girls for next season. Have organised and played in a mini-tournament at Mold astroturf since the last meeting which went well.

U8s. No Report provided.

1. League News – nothing to report. Teams cancelling and league have been told about it. Matt Jones has asked Steve to check at the last meeting what the point of the team sheets is and whether it would be better if each coach just turned up with the registration sheet for each player and showed it to the other side.
2. Finances – Steve has £1,056.68 cash in hand and £5,126.78 in the bank. Paid out £200 to Northop Pavilion for games from September to February. Spreadsheet available of finances for anyone interested in seeing it – contact Steve Thomas.
3. Website and social media. Emma from under 8s now running the club twitter account. Any news needs to be sent to epricero@hotmail.co.uk. Proposed that Steve give Emma access to the Facebook account as well to tie the two together.
4. Decision made as follows:

To order coats for all players in the different age groups with the sizes as indicated to Steve. The coats will say “Northop Hall Girls FC” on the back of them but will not have player initials or a club badge on. This will enable the coats to be reused within the club like the previous ones. Under 8s and Under 10s to send Steve sizes so he can place the order asap. The colour voted on for the coats was black and/or red. Steve will be placing the order with Macron.

1. Northop Hall Girls FC Tournament 2^nd and 3^rd July – all Northop Hall age group u8-u12s teams are in this – proposed that we have a sub committee for organising event. There is a lot of work to do but not needing discussing at the main meeting. Jonathan Fagan coordinating the tournament and reported that over 20 teams have signed up at u8-u12 level. Dave Cooper and Alun Thomas queried why the u14s were not involved and it was agreed that the club would put the u14 option out on the advertising to see what response we get and try to do something on the Saturday as we have not had as good a response for the u8s-u10s sides on this day. Wynne has volunteered to help out together with a number of the ladies and u16s. Gary Bell has offered to source free food. Jonathan asked everyone to let the parents know about the tournament and see if anyone else wants to volunteer to help set it up. Meeting date to be organised.
2. Charity – as part of the process of setting up the tournament it has been realised that turning the club into a charity would be beneficial for a whole host of reasons, mentioned briefly at the meeting. It was resolved that Jonathan Fagan would set up the charity and the first three trustees would be Stu Sigsworth, Dave Butler and Steve Thomas.
3. Pavilion – now charging us £10 a pitch every time used for a match. There is a meeting at the Pavilion on the 25^th April about the future of it. Discussions were had about applying for grant funding to get adequate drainage put into place which would improve the surface. There is an online pitch booking system planned for next season which will be very useful.
4. Dog poo at the Pavilion – Steve mentioned that an under 16 player recently had the pleasant experience of slide tackling a pile of the brown stuff. He has raised it with the Pavilion and they are trying to improve matters. The local police officer is checking the ground as part of her beat.
5. Anna’s dad (apologies – forgot to ask name!) from the under 14s indicated that he may be able to use one of his fields to host football matches in the future, but work would be required first.
6. Dave Cooper raised the old Corus Sports and Social Club as a future option to look at for pitches. He is going to enquire as to availability for hire in the short term and also the cost. Discussion was had as to the good quality of the pitches and good option for the club to consider in the medium term if the rugby club manage to get the relevant grants in place to keep the ground going as a sports club. Dave Cooper has been told that the rugby club have a 25 year lease and a grant of £180k over 3 years to support the work there so it is hoped this will be something to consider in future.
7. There are two goals still missing – left at the Pavilion but no longer there. Mike Jones going to check and see if they have returned. Steve said he may have seen them there.
8. Matt Jones raised a query regarding girls joining during the season and girls getting injured – agreed to reduce subs accordingly. Coaches have discretion on this.
9. Trophies – Steve Thomas going to check and see if last year’s supplier is OK to provide trophies this year.
10. Presentation night – suggested by Matt Jones that we have an earlier date this year. The season finishes at the end of May so why not go for the first weekend in June. Steve Thomas going to ask the Navy Club for availability on the 4^th or 5^th. Important to avoid the Euros!

Finally – just after the meeting Steve Thomas mentioned that the club will fund 2 tournaments per age group this year and anything after that needs to be self-funded by the parents. Exception for the under 8s and 10s who get less games than the other teams.

No other business – next meeting will be in 6 weeks time.