Minutes of Northop Hall Girls FC Meeting – 16th October 2016

Location: Cross Keys Pub, Sychydn

Attending: Mandy Coutts, Marcia Grundy, Jonathan Fagan, Dave Butler (chair), Dave Cooper, Gareth Sharp, Peter Roberts, Alan Thomas, Stu Sigsworth (secretary), Gary Bell, Mike Jones, Steve Thomas (treasurer), Matt Chambers.
Apologies: Jamie Thomas, Dan Parsons, Rhys Cooper and Philippa Havill.
7.10pm Meeting Started.

Minutes of last meeting – approved.
Treasurer Report – accounts produced and attached to these minutes. New kits paid for – £3,600 for 120 kits. £360 for the printing costs on top. Total amount £3960.
Steve noted that Gap had claimed the prices for the kits they had done were over £5,000.
Gap training pitches for under 16s have cost £450 until Christmas.
At present the club has £3,477.98 in the bank and £520.98 in cash.
Mike Jones queried how much all the pitches are costing each month when fee is about £15 per night per team. Steve said that all teams are now booked in and the club has enough funds to pay out for the pitch hire. Northop Hall pitches are all booked for the year.
Steve said that no issues with identifying who has paid subs this year and all on track for collection.

New Bank Account with CAF – Steve Thomas left to sign and send off – then complete.

Grants and Donations:
Unite Union – have donated £700. The club have recorded their thanks for this. £250 of this funding is sponsorship of the ladies kits.
Under 6/8 sponsor is Chris Goble’s dad.
Under 10s sponsor is Tilda’s dad.
Under 11s sponsor is Evie’s dad.
Under 12s sponsor is The Colomendy Arms
Under 13s sponsor – still to be found.
Under 14s sponsor – Grattan Construction
Under 16s sponsor – found.
Ladies sponsor – Unite Union.

Community Chest – we have applied, a decision has been made but the council want to formally write to us with this. Expected imminently.

Ten Percent Foundation – has donated £1,033.47 this season plus web hosting at £72 and domain name northophallgirlsfc.com renewal. Donations have been in equipment and each age group is as follows:
Under 10s – £244.33
Under 11s – £166.99
Under 13s – £505.15
Under 16s – £117

www.Easyfundraising.org.uk – Mike Jones has suggested we set this up. Mike has offered to do this and send all the coaches publicity material regarding it.

Team Reports
U6/u8s – not in attendance
U10s – 3 mini tournaments to date, including one we have hosted ourselves. No issues to report – 14 girls signed up so far with 1 long term injured. Slight controversy with another team insisting the under 10s use size 3 balls rather than size 4. All coaches present including former under 10s coaches surprised to hear this as no-one had ever heard of this happening before at this level.
Jonathan Fagan to text Steve and ask him to invoice the league for £150.
U11s – 14 players – all games taken place and few more girls enquiring about joining.
U12s – 11 players at the moment with a further 1 to register. Played 5 games and won 4 of them.
U13s – 12 players,3 to register still, played 3 won 3. Peter has now completed the Leaders Course.
U14s – 12 girls, possibly one more to come. In need of training kit – Steve Thomas to sort this out.
U16s – 16 girls, plus 2 new ones coming. 2 long term injuries. 1 girl lost to Wrexham academy. Issue for the future. Also got a new parent keen on volunteering for the club. Frustrating season so far with games all being called off or cancelled.
Ladies – 21 signed up. 5 lots of subs outstanding but all rest paid up. Played 5 games, lost a few but all going well. Issue with top pitch still to sort out.
Dave Cooper highlighted fact that a number of the ladies are now helping out with the refereeing and Dave Butler indicated club’s thanks for this.

Girls Training with Correct Age Groups

Club policy discussed – confirmed that unless already agreed as an exemption this season all girls are to train and play in their own age groups – North Wales league and club policy.

League Meeting
Need volunteers to attend on rota basis. Stu and Dave to notify them when the meetings are. The league are not keeping the club informed very well and missing them at the moment.
Volunteers are Alan Thomas, Dave Cooper, Gareth Sharp and Gary Bell.

Rhys Cooper
Dave Cooper asked for a list of when training is so Rhys can get along to take sessions. Jonathan indicated that Rhys can look on the website here:
Under 6/8s – Tuesday night 6-7pm at Deeside
Under 10s – Wednesday night 6-7pm at Mold
Under 11s – Monday night 6-7pm at Buckley
Under 12s – Monday night 6-7pm at Deeside
Under 13s – Monday night 6-7pm at Mold
Under 14s – ?
Under 16s – Tuesday night ?
Ladies – Thursday night?
(can coaches please let me know when these are so I can fill them in).

We are just about there – report from Dave Butler – just a few DBS checks to complete and then all done. U14s, u8s and u12s still have gaps in checks and courses.
Code of Conduct for Coaches
All coaches to sign and return within 7 days.

Northop Hall Pavilion
Dave Butler asked if Steve can notify him when the next meeting is so we can attend. Query about cost of fobs for example.

Dave Butler noted that the league website has nothing on it for the Ladies team. Needs adding to. Also noted that some teams need to add info to the club website to update their details.
Dave Cooper mentioned the Super Cup in Cardiff – 6-7 August and recommended other age groups think about entering.

Jonathan mentioned about setting a price for the tournament so we can start advertising. £30 agreed as we are planning to get St Johns Ambulance on site this year as well. Dave Butler reported that pitches booked, Pavilion booked and school field OK to use for the weekend 1st-2nd July 2017.
Gary Bell offered to supply food at a very low price.

Presentation Night
Agreed that Steve would book this now – going for Friday 9th June at the Navy Club in Connahs Quay.

Any Other Business
Stu has drafted an agreement for parents to sign and return when they get their kit.
Dave Butler indicated that no parent or girl should receive any kit until this is signed and the agreement has been signed and returned. Coaches to enforce this.

All girls to get a black training top as well – not many to get – need to inform Dave of numbers required.
Steve has a kit set – going to sell it on ebay. Has McDonalds on it.
Gary Bell – not yet done poster for advertising.
Meeting ended – 8.20pm